CLERK'S FREQUENTLY ASKED QUESTIONS


Among the large number of questions the clerk receives, there are a few that are asked more than most. Here you will find many of these "Frequently Asked Questions" and their answers.

If your particular question is not here, or you need elaboration on an answer given here, feel free to contact the Clerk by phone below or by email.



SMALL CLAIMS COURT  (850) 577-4260

  • What is a small claims case?
  • A small claims case is a legal action filed in county court to settle minor legal disputes among parties where the dollar amount involved is $5,000.00 or less, excluding costs, interest, and attorney fees.

    Generally, Florida law gives the person suing the right to file suit in any one of several places as listed below. If the person being sued has been sued in any place other than one of these places, he/she has the right to request that the case be moved to a proper location or venue. A proper location or venue may be one of the following:
    1. Where the contract was entered into.
    2. If the suit is on an unsecured promissory note, where the note is signed or where the maker resides.
    3. If the suit is to recover property or to foreclose a lien, where the property is located.
    4. Where the event giving rise to the suit occurred.
    5. Where any one or more of the defendants sued reside.
    6. Any location agreed to in a contract.
    7. In an action for money due, if there is no agreement as to where suit may be filed, where payment is to be made.

    Rule 7.160, Florida Small Claims Rules.
  • Is an attorney necessary?
  • No. Small claims court is considered a "peoples court" and a lawyer is not required. Clerk's Office personnel will provide you with the necessary forms for filing a small claims case.
  • Who can file a small claims case?
  • Any person(s) 18 years or older or any individual doing business as a company, may file a small claims case.
  • What does it cost to file a small claims case?
  • Filing fees for small claims actions are determined by Florida Statutes and are subject to annual change by legislative action. Fees also vary in accordance with the dollar amount of the claim and type of action.

    Other fees are required for service on the parties sued and are dependent on the type of service selected. A current Schedule of Service Charges is available in any Clerk's Office location.
  • What information is needed to file a small claims case?
  • It is important that the claim is filed against the right party. The additional time spent researching the correct name could make a difference in the ability to collect on any judgment entered by the court.

    Copies of any contracts, notes, leases, receipts, or other evidence in support of the claim must be furnished for each person sued and the court. The originals must be brought to the first court appearance. A full explanation of the reason for the small claims action will be necessary.
  • Are there other requirements?
  • If someone other than an individual is sued, additional information is needed to complete the required forms. For example, is the individual doing business as a company, a partnership where there are several people doing business as a company, or corporation?
  • What happens after the filing of a small claims case?
  • After the filing of a small claims case, each person or business sued must be served with a Summons or Notice to appear in court on the date and time scheduled when the claim was filed. This court date will be a pre-trial conference and parties should be prepared to present their cases in court.

    At the pretrial conference mediation is ordered if both parties to the dispute are present and unable to settle their dispute. A mediator acts to encourage and facilitate the resolution of a dispute between two or more parties. Mediation is an informal and non-adversarial process with the objective of helping the disputing parties reach a mutually acceptable and voluntary agreement. In mediation, decision-making authority rests with the parties.

    If the dispute cannot be settled at the pre-trial conference, a trial date will be scheduled by the court. The parties must appear at the trial with all witnesses and documentation.

    At the trial, both parties will have an opportunity to explain the case to the judge, ask the other party any questions concerning the claim, present documentation as discussed at the pre-trial conference, and call witnesses.
  • Why use mediation?
  • The Judge will require mediation because:

    Mediation is economical. Settlement is viewed as fair by both parties. There is one court meeting. There is no need to subpoena evidence or witnesses and depend on their presence at trial. There is no extensive trial preparation. Mediation preserves personal and business relationships. It allows debtors to arrange repayment plans, avoid a judgment, and preserve credit reputation. Mediation protects privacy and avoids the publicity of trial. Both parties remain in control and participate in a "win-win" solution. The agreement is final and the dispute resolved.
  • Is a jury trial possible in a small claims case?
  • Yes, a trial by jury may be requested by the person filing the Small Claims case, upon written demand at the time the case is filed. The person being sued may request a jury trial within 5 days after service of Notice or at the pre-trial conference. See Fla. Sm. Cl. R. 7.150.
  • What happens to the case if a settlement is reached?
  • If, at any time in the proceedings a settlement is reached by the parties, the person who filed suit must notify the Clerk's Office in writing of the settlement.
  • How does a party collect on any judgment?
  • May a lien be filed against the defendant's property?


  • MORTGAGE FORECLOSURES  (850) 577-4170

  • What is foreclosure?
  • When property is mortgaged, the property is transferred to a creditor to be used as secured collateral on a loan. The individual exchanging the property for the loan becomes the mortgagor, and the creditor acquiring the property title becomes the mortgagee.

    If the mortgagor defaults on the loan payments associated with the mortgage, the creditors can take legal action to enforce a mortgage against the property and prevent the mortgagor from keeping the property. This type of legal action is referred to as foreclosure.

  • Where do I file a foreclosure action?
  • Foreclosure actions are filed in the Leon County Clerk and Comptroller's Office at 301 South Monroe Street, Room 100. All mortgage foreclosure files are public records, and can be viewed at the above address.
  • What happens in foreclosure proceedings?
  • If the Court finds that the mortgagor is in default of the mortgage payments, final judgment will be issued in favor of the plaintiff. The final judgment sets forth the costs due to the plaintiff, such as principal charges, interest, court costs, and s fees.

    In addition to the assessment of costs, the final judgment will list instructions for the sale of the mortgaged property at a public auction. The instructions will include a description of the property to be sold; the time, place, and date of the sale; the amount due on the mortgage; and instructions to the s Office regarding distribution of the proceeds of the sale if someone other than the plaintiff is the successful bidder.
  • What is done prior to the foreclosure sale?
  • The original final judgment is filed and recorded with the Clerk's Office. Simultaneously, or shortly thereafter, the plaintiff may provide a Notice of Sale for Issuance by the Clerk's Office.

    A copy of the notice will be advertised in a local newspaper authorized by law to accept legal notices. The advertisement must be published once a week for 2 consecutive weeks, and the second publication must be at least 5 days before the sale date. The plaintiff will file with the Clerk's Office an Affidavit of Publisher.
  • How do I find out about mortgage foreclosure sales?
  • The sale dates and final judgments can be viewed at www.leon.realforeclose.com. You must register with RealAuction in order to access the calendar to view the sales that are scheduled. You can register at the web address provided above.

    Click on the date on the calendar and the list of cases being auctioned will appear. Select a case number to view the final judgment which includes the case number, style of the case and legal description.

  • May a person who is not involved in the foreclosure lawsuit bid on the property?
  • Yes, and this person is often referred to as a "third party bidder."
  • What information is important to know for prospective bidders prior to the sale?
  • Everyone should be aware of the requirements of Florida law. All sales are for cash. This can be a certified check or cashier's check. Anyone bidding on the property should have already made financial arrangements so they can meet the requirements of the sale. If a person other than the Plaintiff is the successful bidder, the successful high bidder shall post immediately with the Clerk a deposit equal to 5 percent of the final bid. The deposit shall be applied to the sale price at the time of payment. If final payment is not received by 4:30 pm today, the clerk shall re-advertise the sale and pay all costs of the sale from the deposit. Any remaining funds shall be applied toward the judgment. (See 45.031(2)FS)

    The successful bidder is also required to pay for the documentary stamps on the Certificate of Title which is calculated at $.70 per $100. In addition, a registry court fee is required which is calculated on the bid amount -- 3% on the first $500.00 and 1.5% on the balance.

    A purchaser at a judicial sale takes the property subject to any defects, liens, encumbrances and all matters of which he has notice or of which he could have obtained knowledge.
  • When and where are mortgage foreclosure sales held, and how are they conducted?
  • Mortgage foreclosure sales are held online at www.leon.realforeclose.com. The sales start at 11:00 on the day scheduled. For more information on how the online foreclosure sales work, please refer to the brochure REALAUCTION - ELECTRONIC FORECLOSURES, or to the FAQs on our website at www.clerk.leon.fl.us or on www.leon.realforeclose.com

    A $70 sale fee is required by Florida Statutes as well as a $70.00 electronic sale fee paid by winner of the sale.
  • Can anyone make an objection to the sale?
  • An Objection to the Sale may be filed within 10 days after the filing of the Certificate of Sale. This will stop issuance of the title until the Court has a hearing and makes a decision on the objection.
  • When is the Certificate of Title issued?
  • If no objections are filed within 10 days of the sale, the s Office will issue and record the Certificate of Title. However, if the 10th day falls on a Saturday or Sunday, the title will be issued on Tuesday; if Monday is a holiday, the title will be issued on Wednesday.


    LANDLORD/TENANT AND COUNTY CIVIL CASES  (850) 577-4260

  • What is a county civil case?
  • A county civil case is a legal action filed in county court to settle minor legal disputes among parties where the dollar amount involved is more than $5,000 but does not exceed $15,000.

    Generally, these cases should be filed only in the county where the defendant resides, where the cause of action accrued, or where the property in litigation is located. Section 47.011, Florida Statutes.
  • Who may file a county civil case?
  • Any person 18 years or older, and any individual doing business as a company, may file a county civil case. Please be aware that there are limited forms available at the s Office for filing county civil lawsuits. If you choose to represent yourself, you will need to prepare the complaint or petition, and should review the Florida Rules of Civil Procedure for information on filing a county civil case. If you do not feel comfortable representing yourself, you may wish to obtain the services of an attorney.
  • How is the defendant notified of the case?
  • A defendant is served by a certified process the Leon County s Office or a private process server. For each defendant listed in the complaint/petition, the plaintiff must provide an original and two copies of the Summons. A copy of the complaint/petition and any other documents filed must be attached to the Summons for service. The Leon County Sheriff's Office and Private Process Servers charge a fee to serve each defendant.
  • What happens after the lawsuit is served?
  • The defendant has a specified time in which to respond to the complaint/petition. If no response is received in the time specified, the plaintiff may file a Motion for Default with the s Office. Once the defendant files a response, or a Motion for Default is entered, it will be necessary for the plaintiff to ask the court to hear the case by motion.
  • What is a residential landlord or tenant action and who can file?
  • A residential landlord/tenant action applies to the rental of non-commercial dwelling units and is an action filed by a landlord against a tenant, or by a tenant against a landlord, concerning common disputes such as payment of rent, non-compliance, or breach of a lease or rental agreement. A landlord (the owner or lessor of a dwelling) or a tenant (a person entitled to occupy a dwelling unit under a rental agreement) may file a residential landlord/tenant action. If commercial, agricultural or personal property is at issue, the plaintiff should contact an attorney for the proper procedures to resolve those disputes.
  • What steps must be taken before an eviction can be filed?
  • Before the plaintiff can file a residential landlord/tenant action, proper written notice must first be given to the landlord or the tenant. The form of the notice will depend on the landlord or s reason for terminating the lease.
  • After proper written notice, what are the next steps?
  • The plaintiff must file a petition and request the Clerk to issue a summons, and deliver the summons to the Sheriff or a private process server for service. The following documents should be filed:
    • Petition: original and two copies (original goes in file, one copy for service, and one copy for mailing from the s office; for each additional defendant, add two copies)
    • Summons: original and three for one defendant (same amount for each additional defendant)
    • Lease Agreement: three copies (one for the file; one for service; and one for mailing; two additional copies for each additional defendant)
    • Notice: three copies (one for the file, one for service; and one for mailing; two additional copies for each additional defendant)
    • A stamped envelope, addressed to the tenant
    The Leon County s Office has most of these forms available online in interactive form.
  • When will I go to court?
  • The defendant will have a specific period of time in which to respond, depending on the type of summons issued. If a response is filed and/or moneys deposited into the court registry, the file will be sent to the judge for further action. If no response is received or no money is deposited in the court registry, the plaintiff may file a Motion for Default with the s Office.
  • What happens when a final judgment is entered?
  • If the Court enters a Final Judgment against the party in default and the Final Judgment is for eviction, the plaintiff may ask the Clerk to issue a Writ of Possession. This must be served by the s Office.


    REALAUCTION - ELECTRONIC FORECLOSURES   

  • How does the online auction work?

    • Auctions are held on properties offered for sale to the highest bidder.

    • The Clerk's Office conducts the sale via public auction on the Internet in accordance with Florida Statutes.

    • Anyone may bid on the properties, and must register with the Clerk on this web site prior to the sale.

    • The site provides information for each sale item, including the name of the owner, legal description, and the opening or base bid.

    • At the date and time specified for the sale, each item is auctioned in order of file number and sold to the highest bidder.

    • At the time of the sale, the successful high bidder must post with the Clerk a nonrefundable deposit of 5% for the successful bid.

    • The remainder of the bid, court registry fees, and the Judicial Sale Winner Bid Service Fee are due by 4:30 pm ET the day of the sale.

    • Payment may be made in the form of wire transfer, payment from deposit, cash, cashier’s check, or money order.

    • Upon payment of the remainder of the bid, the Clerk will issue a Certificate of Sale.


    A Certificate of Title may be issued by the Clerk of the Circuit Court after ten (10) full days have elapsed from the issuance of the Certificate of Sale and provided there is no other action relating to the subject proceeding.
  • What do I need in order to participate?
  • In order to participate in the sale, bidders must register on this site to get a Username and Password and place a valid deposit for your bids to be considered.
  • How much is the deposit?
  • You will need to place a deposit equal to 5% of your estimated high bid for each item you anticipate winning at the sale.
  • How do I pay for my deposit? How do I Pay for my winning bids?
  • Deposits can be made electronically on this web site via ACH (Electronic Check). Wire transfers will be accepted but you MUST add $4.00 fee per transaction or it will be deducted from your deposit amount. Wire transfers may take up to 48 hours to be received and processed. Cash, cashier’s checks, and money orders will also be accepted; however, these forms of payments must be delivered to the Clerk’s office. Personal Checks are NOT permitted.

    Deposits are due by 3:00PM ET the day prior to the sale.

    Payments can be made by wire transfer but you MUST add $4.00 fee or it will automatically be deducted from your payment amount. Cash, cashier’s checks, and money orders will also be accepted; however, these forms of payments must be delivered to the Clerk’s office. Personal Checks are NOT permitted.

    Payments are due by 4:30PM ET the day of the sale.
  • Can other participants see my bids?
  • No.
  • How does the bidding work? What is a proxy bid?
  • Auction participants enter their highest acceptable bid for a property. The auction system then checks all other bids and enters a bid on your behalf at $100.00 more than the next highest bidder (proxy bidding). The system stops entering bids for you when your highest acceptable bid is reached. When an auction closes, each property is awarded to the participant with the highest bid.
  • What happens in case of a tie bid?
  • If identical bids are placed prior to the auction start date and time, the first participant to place the bid will be deemed the official high bidder.

    Tie bids are not allowed once the auction begins.
  • Can I change or cancel my bid?
  • Bids may be cancelled or modified (raised or lowered) at any time before the auction officially begins for that case. Once an auction begins, however, bids may be increased only. Cancelling or lowering a bid during a live auction is NOT permitted.
  • If I am the high bidder, how long do I have to pay for the property?
  • If you are the successful bidder for property at a foreclosure sale, the balance of the final bid amount plus the court registry fees must be received by the Clerk's office no later 4:30 PM ET the day of the sale or by the deadline stated in the judgment. Accepted forms of payment are wire transfer, ACH (electronic check), cash, cashier's checks, and money orders.
  • What if I fail to make the final payment or choose not to purchase the property?
  • If full payment is not made by 4:30 PM ET the day of the sale, your deposit will be forfeited. A Certificate of Non-deposit will be issued by the Clerk and the Court will be notified of the default.
  • What happens to leftover deposit money?
  • Unused deposit money will be returned upon request of refund by clicking “Request Refund.”
  • How do I request a refund?
  • Funds on deposit are only returned when requested. To request a refund, click “Request Refund." Please allow approximately two weeks after the close of the auction for the processing of refunds.
  • What is the overtime period? Why does the auction keep extending?
  • Any bid placed with less than 30 seconds remaining on the auction clock will automatically extend the bidding period by an additional sixty (60) seconds. Bids placed below the stated Plaintiff's Maximum Bid will NOT extend the auction bidding period.
  • Does the foreclosure or tax deed sale erase all other liens on the property?
  • No! There may still be other encumbrances (judgments, priority mortgages, taxes, or liens) that survive the sale. The winning bidder takes title to the property subject to all defects, liens, encumbrances, and matters of which he/she has or could obtain knowledge. It is the bidder's responsibility to perform all research regarding the property, including the value, title defects, liens, mortgages, or other encumbrances. The Clerk's Office does not guarantee a clear title and is not responsible for any encumbrances on the property purchased at auction.

    The laws regarding foreclosures are extremely complicated. It is recommended that all bidders perform a title search and consult an attorney prior to placing a bid.
  • How do I contact Customer Service?
  • Click Here for Customer Service