CLERK'S FREQUENTLY ASKED QUESTIONS
Among the large number of questions the clerk receives, there are a few that are asked more than most. Here you will find many of these "Frequently Asked Questions" and their answers.
If your particular question is not here, or you need elaboration on an answer given here, feel free to contact the Clerk by phone below or by email.
What types of documents can be recorded?
Where can I record a document?
The Clerk of the Circuit Court shall record the following kinds of instruments:
- Assignment of Judgment
- Cancellations or Satisfactions of Mortgages and Liens
- Certified Copies of Court Documents
- Certificate of Discharge
- Certificate of Separation of Service
- Death Certificates
- Declaration of Domicile
- Financing Statements
- Notice of action pending in a US Court having jurisdiction in this state
- Notice of Claims of Lien
- Notice of Commencements
- Notices of Levy
- Notices of Liens for taxes
- Notice of Lis Pendens
- Powers of Attorney relating to any of the instruments
- Releases of Judgments
- Satisfactions of Judgment
- Tax executions and other instruments relating to the ownership, transfer, or encumbrance of or claims against real or personal property, or any interest therein
- Tax Warrants
- Any other instruments required or authorized by law to be recorded
The Clerk of Circuit Court Official Records Recording Department is located at the Bank of America Annex, 313 S. Calhoun Street, Suite 101, Tallahassee, FL 32301 and also at our Northeast Branch, 1276 Metropolitan Blvd., Room #101. The department is open for business 8:00 AM to 5:00 PM, Monday through Friday.
What is the Recording process?
Documents are reviewed to make sure they meet Florida Statute requirements.
What are the requirements of recording a document?
Appropriate fees are collected.
Consecutive instrument numbers and Official record book and page numbers along with the date and time of recording are placed on the document. Documentary tax is also placed on the document, if required.
Each document is digitally imaged. An alphabetical Official Record index is created from information contained in each document.
The quality of the images is then verified.
The original is returned to the party indicated on the document.
The name and address of each person signing an instrument affecting real property
The name and address of each person receiving property on all documents conveying an interest in real property.
Legal Description of property
The signed and typed or printed names are in agreement
Notary Public seal and expiration date
Corporate seal if applicable
Name and address of the natural person who prepared the instrument or under whose supervision it was prepared
A 3 inch square at the top right-hand corner on first page and 1x3 inch space at top right hand corner on each subsequent page for use by the Clerk ( on all documents)
Name of each person who executed, witnessed and acknowledged documents affecting real property shall be legibly printed, typewritten, or stamped on each document.
The grantor, grantee or agent for grantee must sign and file two copies of a transfer of interest in Florida real property form, which the Clerk must forward to the Department of Revenue and the Property Appraiser. The forms are available in the Official Records Recording Department and you can also retrieve these from the Department of Revenue web-site: http://www.state.fl.us/dor.