OFFICIAL RECORDS


The Official Records Division performs many functions, including recording public records, assisting in public records searches, issuing marriage licenses, performing marriage ceremonies, processing US passport applications, and accepting Leon County domestic partnership registrations.

Official Records. Many types of documents are recorded in the Clerk's Office. Mortgages, deeds, assignments, leases, agreements, notices, claims of liens, satisfactions and other instruments relating to the ownership, transfer, or encumbrance of claims against real or personal property or any interest therein are examples. Other documents recorded are court documents, declaration of domicile, military service documents, domestic partnership registrations, and federal instruments.

Recording fees. The recording fee for recording a document is $10.00 for the first page and $8.50 for each additional. There is an indexing fee applied to all documents. If there are over 4 names to be indexed there is a $1.00 fee for each additional name to be indexed. Recording a Plat is $30.00 for the first page and $15.00 for each additional.

Documentary stamps. This office also serves as a collection agent for the Florida Department of Revenue. It is the duty of this office to collect the required documentary and intangible taxes on documents such as deeds and mortgages. The current documentary stamp tax fee for a deed is .70 cents per $100.00 based on the sale or transfer price. The current documentary stamp tax fee for a mortgage is .35 cents per $100.00 based on the mortgage amount. Also on a mortgage intangible tax is due at the rate of .20 cents per $100.00 based on the mortgage amount. When figuring the documentary stamp tax you always round up to the next hundred.

Documentary Stamp Tax History Fee Chart

Month Year Deed Mortgage
1931 $ 0.10
July 1957 $ 0.20
July 1963 $ 0.30 $ 0.15
October 1979 $ 0.40
July 1981 $ 0.45
July 1985 $ 0.50
July 1987 $ 0.55
July 1990 $ 0.32
June 1991 $ 0.60
August 1992 $ 0.70 $ 0.35

Domestic Partnership Registry

On March 12, 2013 the Leon County Board of County Commissioners adopted 13-09, establishing a Domestic Partnership Registry in Leon County to serve the needs of persons living in committed domestic relationships. Registered partners will be listed in the Leon County Official Records in order to allow entities such as health care facilities, correctional facilities, schools, funeral homes and cemeteries to verify an individualís domestic partnership registration. Click here for more information.

Marriage Licenses and ceremonies.

In Leon County, the Clerk's Office is the issuing agent of Marriage License for the State of Florida. The requirements for single adults to obtain a marriage license is for the couple to come in person to the Clerk's office, bring with them their drivers license or other acceptable picture identification- must be a Government issued I.D. (passport, military I.D.) along with their social security number. If either applicant has been previously married, the exact date of divorce, death or annulment must be presented. If either occurred within the last thirty days documentation must be provided at the time of application. Applicants must be (18) years old to obtain a marriage license. Underage applicants must have parental consent from both parents unless one parent has been given sole custody by court order. The order would have to be provided at the time of application. Applicants under sixteen must have court approval.

Marriage licenses are issued without appointments during normal business hours (8:00 a.m. to 5:00 p.m., Monday-Friday). We also perform Marriage Ceremonies in our office. You must have an appointment for the ceremony. Appointments may be made during the normal business hours and the fee is $30.00.

Please click here for more information.

Passports.

A passport is an internationally recognized travel document attesting to the identity and nationality of the bearer. The passport is a request on the part of the issuing government that officials of foreign governments permit the bearer to travel in their territories and to afford them all lawful aid and protection.

The Leon County Clerk of Court and Comptrolleris a Passport acceptance facility for the US Department of State. You can submit your application for a Passport or a Passport Card in our office located at 313 South Calhoun Street, Tallahassee FL . Please click here for more information.