Effective April 1st, 2004 - As a new service to our vendors, and in an effort to streamline the payment process, any Vendors who regularly do business with the Leon County Clerk of Court and Comptroller and Leon County Board of County Commissioners may now receive payments electronically deposited directly to their bank account (ACH).
ACH is an alternative to issuing and mailing paper checks. Payments made via ACH by the Clerk of Court and Comptroller and Leon County are automatically credited to your bank, so you no longer have to wait for checks to be mailed, deposited and clear before having access to your funds. Funds are immediately available upon electronic deposit. A direct deposit notice will be mailed to you whenever an ACH payment is made letting you know when the payment was transmitted to your banking institution and listing the invoices being paid. Additionally, all Vendors, whether or not they receive electronic payments, may view their Vendor Payment History on-line.
To begin receiving electronic payments, you must submit to the Leon County Clerk of Court and Comptroller Finance Department the completed Electronic Payment Authorization form along with a deposit slip or voided check from your banking institution.
Once the completed forms have been received by the Finance Department, a test transmission (pre-note) will be sent to your banking institution which will be used to verify that the payment information is set up correctly. 15 days after a successful pre-note transmission, you will then be approved for ACH payment processing and all future payments will be made electronically.
Below are the instructions and forms you need to apply for this service:
» Instructions for Applying for Electronic Payments
» Electronic Payment Authorization Form
Please call the Leon County Finance Department at 850-577-4020 if you have any questions or if you would like us to mail the forms to you.
Tax Exempt Certificate